Constitution and Bylaws

 

I.          NAME

The name of the organization shall be the Kansas City Area Archivists (KCAA).

II.        PURPOSES OF THE ORGANIZATION

The Kansas City Area Archivists is established:

a.   to provide a means for those employed in archives and manuscript repositories to work together to promote the appreciation and preservation of their mutual resources;

b.   to improve standards of professional competence for the archival repositories;

c.   to pursue productive cooperation with professionals in related disciplines such as historians, librarians, records managers and museum curators;

d.   to coordinate and encourage consultations among members in the acquisition of materials and in the exchange of information regarding collecting scopes;

e.   to encourage members to belong to professional organizations and to adhere to professional standards.

III.       MEMBERSHIPS

Membership in the organization shall be open to individuals and institutions supporting the work and purposes of the organization.

Dues shall be determined by a majority vote of the membership.

IV.       OFFICERS AND GOVERNMENT

The officers of the organization shall be two co-chairpersons and a secretary and a treasurer.  The co-chairpersons shall be elected for two year terms on alternate years.  The secretary and treasurer shall be the ultimate authority in all matters of the organization.

V.        MEETINGS

The organization shall hold four regular meetings annually, and any special meetings as desirable.  The business of the organization shall be conducted from June 1 to May 31.  The first meeting following May 31 shall be the annual meeting for the previous year.  Members present shall constitute a quorum for the transaction of business.

VI.       RECORDS

The records of the organization shall be transferred for permanent preservation at appropriate intervals to the Western Historical Manuscript Collection in Kansas City.

VII.     BY-LAWS

The organization is authorized to adopt by-laws as necessary to facilitate the administrative functions of the Kansas City Area Archivists.  Every member shall receive a copy of the by-laws upon joining the organization.  

VIII.    DISSOLUTION

Upon the dissolution of the organization, the membership shall, after paying or making provisions for the payment of all the liabilities of the organization, dispose of all its assets.  These assets shall be turned over to the Midwest Archives Conference, or to one or more exempt not-for-profit local, regional or national organizations dedicated to the purposes stated in the Constitution of the Kansas City Area Archivists.

IX.       AMENDMENTS

Amendments to the Constitution shall be made in writing, distributed in advance to all members, and adopted by a majority of members present at a regular meeting to pass.

(As amended on March 3, 1989.)

 

 

KANSAS CITY AREA ARCHIVISTS
BY-LAWS

I.          OFFICERS AND BOARD OF DIRECTORS

For the purposes of definition, the senior co-chairperson shall be designated as the president and the junior co-chairperson shall be designated as the vice-president of the organization.  The officers of the organization shall serve as the board of directors.

II.        DUTIES OF THE OFFICERS

The co-chairpersons shall plan, direct and coordinate the affairs of the organization, with guidance from the membership, and shall preside at all business meetings of the organization.

The co-chairpersons are responsible for notifying members of meetings.

The secretary is responsible for keeping minutes of all meetings of the organization and making them available to the membership.  He/she shall oversee the maintenance of the records of the organization until such time as they are turned over to the Western Historical Manuscript Collection in Kansas City.

The treasurer shall have custody of all monies of the organization and pay it out only upon the authority of the co-chairpersons.  He/she shall collect the dues and keep an accurate account of finances and report them to membership quarterly.  An annual fiscal report shall be presented to the membership at the meeting preceding June 1.

III.       COMMITTEES

Co-chairpersons shall create committees as needed and shall appoint members upon advisement of the membership.

IV.       DUES

Annual dues shall be payable by June 1.  Individual member dues shall be $15.00 per year.  The base level for organizational member annual dues shall be $30.00.  Optional levels for organizational annual dues shall be:  $50.00 for a Sustaining Institution and $100.00 for a Supporting Institution.  Affiliates of Supporting Institutions may join as an individual member at $10.00.  Student member dues shall be $10.00.

V.        AMENDMENTS

Amendments to the by-laws shall be proposed by members and adopted by a majority of the members present.

 

 

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